If you follow the news, it seems like federal government agencies routinely fall prey to major data breaches. Whether a researcher inadvertently releases sensitive files to the public or a scorned analyst maliciously steals data and then broadcasts it all over the internet, the missing data often contains critical details on government operations that our enemies can exploit and utilize against us. The leaked data also eventually ends up in the court of public opinion, where lack of supporting evidence and motives make the government look bad to the American people – and others outside the United States.

Every time a breach occurs, the agency appears to be blindsided and in a state of chaos. Agencies seem to have no tools in place that allow them to quickly and efficiently analyze the magnitude of the damages. They struggle to uncover which files have been compromised, who is responsible, and who now has access to their sensitive data.
With the actions of hackers and negligent employees looming for the foreseeable future, the government needs to figure out a way to better protect data – and also react when a data is lost or stolen.

Better Data Management is the Foundation for Data Governance

After suffering through the confusion and distress of data breaches at agencies like the State Department, the White House, the Office of Personnel Management, and the National Security Agency, the government is now proactively looking for ways to augment their Incident Response Plans (IRPs). Federal agencies need intelligent, agile, and effective systems that can assist them in preventing – and containing – future security violations.

Agencies must be able to:
          1. Immediately identify both authorized and unauthorized data access
          2. Lessen the damage by controlling access and isolating affected data
          3. Locate the reason for the transgression and resolve it
          4. Recover lost information
          5. Learn from their mistakes

IDMT Can Give IRPs the Upgrade They Desperately Need

Keeper Technology believes that one answer to the government’s quest to ensure data security and access control lies within their data storage solution: keeperSAFE with Intelligent Data Management Technology (IDMT).
The keeperSAFE storage appliance provides on-demand, scalable storage that can handle the input demands of any agency. IDMT works with keeperSAFE to bring structure to information, bringing forensic-level data analysis, audit trails, and robust user controls to agencies and their IRPs. Files can also be replicated for storage and disaster recovery.

The key to IDMT is metadata. By extracting metadata as data is ingested, IDMT automatically produces audit trails and revision histories. It allows for structured, unstructured, and spatial queries for rapid, efficient searches. And through metadata, access management can be defined at the granular level – well beyond users and groups.
IDMT can allow agencies to see where data is and who has access to it.

Although federal agencies are still enduring the repercussions of the last high-level breach, control and composure are just around the corner. If they can enhance their IRPs with keeperSAFE and IDMT, they can track every file, every version, and every user.